Event Applications and Information
Event Application Process, Decisions and Timeframes
To ensure your event runs smoothly and all relevant stakeholders are notified in advance and to ensure you have all relevant policies, procedures and documents in place, we ask that you to follow the steps outlined in the event application process.
Please read all information on this page and if you require more detailed information please see the Event Planning Guide in the related documents.
Submission of an application form does not constitute approval for your event. Internal stakeholders will then consider your application and you will be contacted with details of further information required to complete your application.
The following timelines are recommended for document submission:
- Major Events – a minimum of three (3) months prior to your event.
- Minor Events/Wedding Applications – a minimum of four (4) weeks prior to your event.
This time is used to circulate your application around Council to ensure all necessary stakeholders have been advised and allows time to gain their approval.
Provided all information has been supplied on time, and there are no major concerns your letter of no objection will then be issued.
When is a Frankston City Council letter of no objection required?
A letter of no objection will be issued from Frankston City Council when you are hosting or running an event in a public space on Council owned/managed land within the municipality. This includes, but not limited to parks, reserves, foreshores, car parks, streets, nature strips etc.
Types of Applications Available
Minor Events – Under 500 participants and/or spectators.
Applications for Minor Events can be made via our Booking Manager Portal.
Booking Manager Portal
Submission of an application form does not constitute approval for the request. Please review the Terms & Conditions before commencing your application.
New Users: Register here to register an account as a new user.
Once your account has been validated you will be able to log in and make a new booking.
Existing Users: Book here to create a new booking or make changes to an existing booking
Major Event – Over 500 participants and/or spectators
For major event applications please complete this form.
Wedding Ceremony Application
Wedding applications can be made through our Booking Manger Portal.
Booking Manager Portal
Submission of an application form does not constitute approval for the request. Please review the Terms & Conditions before commencing your application.
New Users: Register here to register an account as a new user.
Once your account has been validated you will be able to log in and make a new booking.
Existing Users: Book here to create a new booking or make changes to an existing booking
Document Requirements - All Events
As you are aware, events vary and as such the requirements will vary for each event depending on location, size and scale. At a minimum the below documents are required for your application to be considered.
Event Management Plan Documents
- Site map
- Risk management plan
- Public Liability Insurance for the event organiser and your event.
Please note insurance policies must have Frankston City Council listed as an interested party. There may also be requirement to list Parks Victoria or Department of Energy Environment and Climate Action (DEECA) on your insurance.
- Event Plan
- Traffic Management plan, which includes vehicle movement on your site as well as any road closures
- Waste management plan explaining how waste and recycling at your event will be managed, including during and after the event
- Confirmation that your event complies with Council’s Waste Wise Events Policy (see related documents for summary)
- Ensure your risk assessment and event plan outline how you will adhere to Council's child safe policy.
Additional Documents
You may also be required to submit the additional following documents or information:
- Place of Public Entertainment Form. For non-prescribed structures installed at your event
- Copy of resident notification letter that you will send to residents within a 500m radius around your event site
- Crowded Places threat assessment
- Emergency Services notification. We require responses from Victoria Police and Ambulance Victoria
- Liquor License – apply through Liquor Control Victoria
- List of food and beverage vendors
- Amusement ride documentation
- Animal management plans if having animal rides or petting zoos
- Fireworks require an application to Worksafe and CASA
- Drones require at a minimum, a flight path, a pilot license, RPA operators certificate and a pedestrian management plan.
- External authorities approval, including Parks Victoria or Department of Energy Environment and Climate Action (DEECA)
- Total fire ban permits if applicable.
Event Fees and Charges
Charges that may apply to your event, include:
Major Events:
- Bonds
- Application Fees
- Filming and Photography Fees (low impact is exempt)
- Waste Bin Hire
- Application Fee for Place of Public Entertainment if a POPE is required. (Weekend inspections will incur an additional fee if this is deemed necessary.)
- Late Application fees
Minor Events & Weddings:
- Bonds
- Application Fees (not applicable for weddings)
- Waste Bin Hire
For more information, please view the Event fees and charges 2024-2025(PDF, 121KB).
Facilities at Event Sites
Some event locations have provisions for facilities, such as toilets, power, water and waste facilities.
If your event is utilising the bathroom facilities on site you will need to manage restocking and cleanliness of these facilities during the event.
Power and water access can be provided if available at the event location.
Waste facilities, if there are permanent bin facilities on the site, provisions may need to be made to ensure these are still emptied accordingly. There is an option to hire bins through Council’s external contractor, fees will apply.
Free Listings for Your Event
We want the community to know about your events. Please upload your event advertisement to the following pages:
Community Grant Program
If you wish to apply for a Community event grant, please visit the page for application deadlines and eligibility criteria.
More Information – Contact us
Events
Frankston City Council
PO Box 490
Frankston 3199
P. 1300 322 322
E. frankstonevents@frankston.vic.gov.au